Regionalny ośrodek leczenia gruźlicy w Żytomierzu. Ukraina, 2021
© Zdjęcie: Oksana Parafeniuk/MSF
Regionalny ośrodek leczenia gruźlicy w Żytomierzu. Ukraina, 2021

Job offer: HR/FIN Assistant (REKRUTACJA ZAKOŃCZONA)

Médecins Sans Frontières (MSF) is an international, private and independent medical humanitarian organisation. It was founded in 1971 by a group of French doctors and journalists. MSF provides medical aid in more than 80 countries worldwide. Whether it is war-wounded people in Yemen, displaced populations in South Sudan or patients with tuberculosis in Central Asia. The projects are targeted especially at people in need who do not have access to sufficient medical treatment or who are excluded from aid.
MSF is committed to promote diversity and select our staff purely based on required competencies. It´s culture is based on collaboration, diversity and accountability.
The MSF Poland Branch Office raises private funds for MSF’s work and mission, attracts qualified and experienced field workers from Poland, bears witness about the plight of the people we treat and strengthen humanitarian discourses.
Being employed by MSF means adhering to MSF’s humanitarian principles: neutrality, impartiality and independence. The beneficiaries of MSF – the patients – are at core of anything that MSF does. Medical ethics and volunteerism are part of the MSF spirit.

Terms of Reference
Position: HR/FIN Assistant
Job location: Foundation “Lekarze bez Granic”, Łańcut
Job dimension: Full time job (100%)
Start date position: Asap
Contract: Three months contract, with possibility to extend
Salary: 6267 PLN gross

Tasks

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Full management of all transit staff, accommodation & travel.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Update Social security and Tax office employee files in order to meet legal requirements and duties.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

Requirements

• Essential secondary education
• Valid driving license
• High level of English & Polish

How to apply?

Piqued your interest? To apply for this role, please prepare your CV (in English) and a motivation letter (one page, in English) that summarises how your profile aligns with the key requirements, skills and abilities of this role. Please submit your application including certificates ASAP. Further information can be obtained from Sissel Roksvag (OCB Poland Admin) via email: MSFOCB-Poland-adm@brussels.msf.org

Consent clause for submitting CV:

I agree to the processing of my personal data for the purpose of participating in the recruitment process conducted by the „Doctors without Borders” Foundation, based in Warsaw, at Emilii Plater 28 loc. IX/ALW (00-688 Warsaw), in accordance with the Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016. on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (RODO) and in accordance with the Act of 10 May 2018 on the protection of personal data (Journal of Laws of 2018, item 1000). This consent also applies to the sharing of my data with potential employers, listed below. OCB: Médecins Sans Frontières – Belgium, a Belgian association situated at Rue de l’Arbre Bénit, 46 – 1050 Bruxelles, and registered in the Belgian Registry under RPM number: 0421.446.093 . OCA: Artsen zonder Grenzen, a Dutch association with its registered address at Plantage Middenlaan 14, 1018 DD, Amsterdam, The Netherlands and registered under number KVK 41215974 . OCG: Médecins Sans Frontières, a Swiss association with its registered address at rue de Lausanne 78, Geneva, and registered in the Swiss Registre du Commerce under IDE number: CHE-107.373.253 OCBA: Médicos Sin Fronteras, CIF: G58277534. Inscrita en el Registro Nacional de Asociaciones del Ministerio del Interior con el número 68.340 situated at Zamora 54, 08005 Barcelona, Spain, OCP: Médecins Sans Frontières – France, a French association situated at 14-34 avenue Jean-Jaurès, 75019 Paris, France.
Information clause for job applicants: We process your personal data specified in the Labour Code or other specific acts based on the provisions of law and providing such data is necessary to participate in the recruitment process. Other personal data (e.g. image, interests) is processed on the basis of your voluntary consent given by you while sending us your recruitment application and failure to provide such data does not affect the possibility of participation in the recruitment process. You have the right to access your data, including obtaining a copy of your data, correcting your data, requesting its deletion, limiting its processing, objecting to its processing and transferring the data provided (to which you have given your consent) to another data administrator. You also have the right to lodge a complaint to the President of the Office for Personal Data Protection. Withdrawal of consent does not affect the legality of processing, which was performed on the basis of consent before its withdrawal. We process your personal data for recruitment purposes for a period of 18 months. Your personal data may be accessed by job advertisement service providers, recruitment management system providers, IT service providers such as hosting and IT system providers. We do not transfer your personal data outside the European Economic Area. If you have any questions, you can contact our Data Protection Officer at: iod@warsaw.msf.org. You can withdraw your consent at any time by contacting us at iod@warsaw.msf.org